It is critical to continuously assess your organization to identify and address gaps that impede the organization’s ability to execute projects successfully and stay in alignment with the overall business strategy. Failure to successfully manage and execute projects coherently across the organization will have a direct impact on the health of the business. By having a robust project management process, systems, and controls in place you can mitigate the risks associated with how the organization plans and executes projects and initiatives.
The realization of an enterprise or business strategy is directly linked to how the organization selects, plans, funds, executes and monitors critical projects and initiatives. This relationship is illustrated in the diagram below:
Effectively managing projects throughout their entire lifecycle is an internal capability desired by most organizations. Leading practice organizations proactively identify issues with their project management practices and successfully deploy corrective actions and controls.
Here are six symptoms that could indicate your project management practices could use a refresh, and some questions that you can ask your organization:
Best-in-class project management organizations have clear governance over project selection and prioritization, implement project management practices that adopt a standardized project management process for all project lifecycle stages and deploy project management software to manage the process, track progress, and enable automatic reporting.
The following are a few of the key benefits of leading practice project management organizations:
Manage the portfolio of all projects at the organization or department level rather than project by project to ensure the best outcomes for the organization.
Efficient Project Selection and Prioritization
Enhance the selection and prioritization of the right projects with outcomes that clearly trace back to strategic objectives and deliverables.
Standardize the execution of projects to ensure on-time, on-budget delivery with the expected outcomes and ensure all projects are managed together as one portfolio.
Enhance the visibility into projects across the organization to improve decision-making and resource allocation.
Improved Financial Performance
Use fiscal discipline with a clear understanding of the capital and labor required to deliver on a given set of projects and ensure budget and expense targets are being met.
Improve governance and accountability for the selection, prioritization, and execution of all projects.
Gerardo Morales, Tony Gonzalez, and Bill Hosken are directors at ScottMadden with deep experience in project management processes, controls, and systems. Bill leads our data & analytics practice and Tony co-leads our transmission and distribution community of practice.
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